Privacy Policy

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Effective Date: January 1, 2026

This Privacy Policy explains how The Office Fixer (“we,” “us,” or “our”) collects, uses, discloses, and protects information obtained through our website and bookkeeping, accounting, and consulting services.

We operate as a remote bookkeeping business serving clients in Florida and throughout the United States, including contractors, trades, and small businesses.

Information We Collect

a. Personal Information

• Name 
• Email address 
• Phone number 
• Business name 
• Billing and payment information

b. Business & Financial Information

• Accounting records 
• Payroll data 
• Tax-related documents 
• Job costing, WIP, and financial reports 
• Vendor and employee data provided by the client

c. Website & Technical Information

• IP address 
• Browser type 
• Pages visited 
• Date and time of visits

How We Use Your Information

We use collected information to:

• Provide bookkeeping, accounting, and advisory services 
• Communicate regarding services, scheduling, and support 
• Process payments and maintain billing records 
• Maintain accurate financial documentation
• Comply with legal and regulatory requirements 
• Improve website functionality and service offerings 

We do not sell, rent, or trade personal or business information.

Sharing of Information

Information may be shared only:

• With trusted third-party service providers (e.g., payroll platforms, accounting software, payment processors) strictly for service delivery 
• To comply with Florida or federal law, court orders, or legal process 
• With your explicit authorization

All service providers are required to maintain confidentiality and reasonable data security standards.

Florida-Specific Privacy Rights

Florida law provides residents certain privacy protections regarding personal data.

• We collect only information necessary to provide contracted services
• We do not sell personal data
• We implement reasonable security measures to protect personal and financial information
• You may request access, correction, or deletion of your personal data, subject to legal and accounting record-retention requirements
• Requests may be submitted using the contact information below.
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Data Security

We use commercially reasonable safeguards, including:

• Secure cloud-based accounting platforms 
• Encrypted data transmission where available 
• Restricted access to sensitive financial data 

Despite safeguards, no system is completely secure, and we cannot guarantee absolute security.

Data Retention

Client records are retained only as long as necessary to:

• Provide services 
• Meet Florida and federal legal requirements 
• Comply with accounting, payroll, and tax regulations 

Certain records may be retained even after services end if required by law.

Cookies & Tracking

Our website may use cookies or similar technologies to enhance performance and user experience. You may disable cookies via your browser settings.

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites.

Children’s Privacy

Our services are intended for business use and are not directed to individuals under 18 years of age.

Changes to This Policy

We may update this Privacy Policy periodically. Updates will be posted on this page with a revised effective date.

Contact Information

The Office Fixer

Email: office@TheOfficeFixer.com

Location: Remote — United States (Florida-based services)